The primary function of the Administrative Assistant is to support the Operations office in execution of the goals of the school. The Administrative Assistant is responsible for supporting operations, admissions/development, and programming functions. The Administrative Assistant performs general office work including general accounting functions, mailings, data entry, answering telephones, filing, creating, and preparing reports, receiving and recording of donations and other various duties. This position assists with building strong community, visitor, student, and donor relationships. This position reports directly to the Director of Administration.

QUALIFICATIONS/EDUCATION:

• Associate degree or 3 years office experience required; bachelor’s degree preferred.
• Be able to work within a team management system
• Possess positive interpersonal skills along with professional and creative written and oral communication skills
• Able to work 40 hours per week with occasional weekend hours
• Goal and task oriented with strong organizational skills.
• Possess strong computer skills with experience in Windows Office Suite and Google Suite.

DUTIES AND RESPONSIBILITIES:

Operations Support

Board of Directors, School Program Advisory Board (s) and Leadership team - coordinate agendas, materials, and minutes for all meetings.

Responsible for all front office reception. Answer phones, greet visitors, respond to student, and staff concerns.

Maintain business files including address and postal databases.

Assist in maintaining student files and record keeping to accreditation standards

Process incoming and outgoing mail

Make travel arrangements in accordance with the School’s travel and expense policies

Maintains Operations Manual.

Performs general accounting functions

Prepares, submits and tracks accounts payable/accounts receivable.

Track and reconcile credit card statement

Maintains accurate accounting records including inventory management.

Coordinates technical support for students and staff as needed.

Registration of ancillary programming participants

Ordering for retail sales and giveaways for development and admissions.

Friday Summer Tours

Other duties as assigned by the Director of Administration.

Admissions/Development Support

Respond to student/donor inquiries via phone, mailings, social media and website.

Track and coordinate student admissions/donor materials and files.

Responsible for SIS/CRM database entry and reporting including maintaining admissions status in SIS.

Assist with scheduling prospective student/donor visits and interviews.

Provide support in preparation of student/donor communication and presentation materials

Assist in coordinating volunteer activities.

Assist in organizing student events (orientation, holiday party, graduation) and open house events. Assist special event committees (Beer Fest, etc.)

Job Type: Full-time

Pay: $16.00 - $18.00 per hour

Benefits:

• Health insurance
• Paid time off

Schedule:

• 8 hour shift

Experience:

• Administrative: 1 year (Preferred)

Work Location: One location

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