Administrative Assistant

Integra Testing Services

At Integra Testing Services, you’ll have an opportunity to contribute to the rapid growth of the leading nationwide provider of HVAC (TAB) & (NEBB) certified testing/adjusting/balancing and other mechanical testing services. Come join our expanding team and build a rewarding career for yourself while helping us to provide solutions and peace of mind to our valued customers.

Operation Location: This position is to support Neudorfer Engineering, an Integra company, in Seattle, Washington. Neudorfer Engineers, Inc. is certified by the National Environmental Balancing Bureau (NEBB) and meets the needs of building owners and mechanical contractors worldwide. Neudorfer was founded in 1970.

Purpose of Position

The purpose of the Administrative Assistant to the Project Manager is to provide support the Service business. This includes assisting both office staff and field technicians in their roles to provide the highest level of service to our customers

Essential Functions & Responsibilities

New Project set-up: Ensure all mandatory documents are accounted for a project. Such documents include drawings, specifications, submittals for the job. Enter the job into the accounting software to build a job folder.

• Equipment: Maintain the overall equipment logs. Work with Project Manager to make sure necessary equipment for an upcoming project is available. Track equipment maintenance to ensure it is scheduled timely.
• Safety: Work with the Site QA/QC to update the Safety manual annually. Provide Site-Specific Safety Plans when required.
• Badging: Monitor badging process for military and private sites to ensure they are in place.
• Project Support: Assist with compliance documentation, schedules, and agendas.
• Company Proposals: Support writing and building job proposals to include project references and descriptions.
• Support Technicians: Provide support to Field Technicians which may include travel arrangements, ensuring they have what is needed for a job ie. safety equipment, trucks and help with miscellaneous unforeseen issues.

Necessary Skillsets

• Strong math skills
• Mechanical aptitude
• Proficient in excel
• Attention to detail
• Highly organized and efficient

Education and Experience

• High school diploma mandatory
• College degree preferred
• Minimum 3-5 years strong administrative experience
• 1-2 years experience in an Engineering or similar environment preferred.

Total Compensation Includes

Competitive pay

Bonus program

Generous comprehensive benefits package

401(k) with match

Paid Time Off

Holiday Pay

Conditions of Employment

Ability to successfully pass a criminal background check

Ability to successfully pass pre-employment drug screen

Integra Testing Services, LLC is proud to be an equal opportunity employer M/F/V/D

Job Type: Full-time

Pay: $22.00 - $28.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible schedule
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Professional development assistance
• Referral program
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Supplemental pay types:

• Bonus pay

Ability to commute/relocate:

• Seattle, WA 98108: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Engineering or similar environment: 1 year (Preferred)

Work Location: One location

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