About us

North Star Contracting, Inc. is a small business in Gainesville, VA. We are professional, fun, rewarding and our goal is to simplify the insurance restoration process for our clients that have suffered damages to their home. We pride ourselves on expert knowledge in the industry and making a painless process and painless as possible..

Our work environment includes:

• Modern office setting
• Casual work attire
• On-the-job training
• Relaxed atmosphere

We are looking for an administrative assistant to join our family. You are an integral part of inspiring our clients and showing our passion and pride for the work we provide. Administrative assistance given to management and overall office support for production and operations. General support on financial bookkeeping, scheduling of jobs, and collection on all invoices.

Essential functions

• Ensure all documentation is properly scanned and stored in company CRM system and filed with hard copy folders
• Monitor office supplies and anticipate needs for ordering
• Coordinate the schedule of material deliveries for job sites with homeowner, suppliers, crews, and internal staff
• Coordinate and schedule the installation of our services with our clients, crews, and internal staff
• Maintain office cleanliness and organization of office resources with team members
• Send out completion certificates and invoices for payments. Work with clients and insurance companies to become current on accounts.
• Ensure Job level invoicing and accurate costs are assigned to jobs through QuickBooks and our CRM
• Have an upbeat and professional demeanor
• Strong communication skills by phone, text, email, and in-person
• Other duties assigned

You should be professional, productive, detail-orientated, responsible, organized, and able to work well with a team. The position requires the ability to work well in a collaborative team environment as well as a self-directed manner.

Job Type: Full-time

Pay: $17.00 - $18.00 per hour

Schedule:

• 8 hour shift
• Monday to Friday
• Weekend availability

Supplemental pay types:

• Bonus pay

Ability to commute/relocate:

• Gainesville, VA 20155: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Customer service: 1 year (Preferred)

Work Location: One location

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