This role represents a primary and critical support element to the efficient and effective operations of the Office of the CEO of OPPD. This role is viewed and expected to act as the right hand of the CEO. Maintaining a strategic understanding of the CEO’s and company priorities, anticipating and resolving issues on behalf of the CEO to ensure their time is focused and optimally used for the benefit of the company. This role will need to be able to navigate and effectively engage with a wide array of contacts (both internally and externally) to support the CEO’s time management, relationship building, and to ensure that the right levels of issues are escalated appropriately, delegated to the correct resources or independently resolved through their own levels of authority. This role represents a trusted advisor to the CEO and must, in essence, represent the brand and executive presence of the Office of the CEO. The level of interaction and transparency between this role and the CEO will require the highest levels of trust, loyalty, confidentiality and discretion to ensure an effective working relationship. On occasion, provide defined administrative duties for members of the OPPD Executive Leadership Team (ELT). Lastly, this role will represent the starting point for individuals to work with prior to engaging directly with the CEO. This partnership will ensure the CEO’s time, energy and focus is intentionally aligned with the priorities driving the long term success and prosperity of OPPD.

Time Management Optimization: Maintain a comprehensive/holistic understanding of the CEO’s schedule. Anticipate & ensure scheduled events (Daily/Weekly/Monthly…) optimize the use of the CEO’ working time to the fullest extent while safeguarding moments/blocks for effective preparation, reflection, and intentional down time.

• Initial Contact Point: Develop relationships across a broad network of stakeholders. Establish the role as the first point of contact and most effective means when considering need for time with CEO.
• Daily Schedule: Protect the schedule of the CEO while ensuring that requests for time are collected and integrated in alignment with CEO priorities and criticality.
• Travel: Ensure seamless experiences to ensure timely arrivals/departures. Anticipate CEO needs, and ensure the optimal use of time for event preparation, review of materials, and preparation for future scheduled events.

Preparation and Context: Ensure the CEO is effectively prepared for scheduled events. Prepare materials, present summary descriptions & Q&A with the CEO to ensure their ability to engage effectively with upcoming/scheduled events.

• Consider and incorporate elements such as: Briefing summaries, explanations of meetings/agendas in the body of a calendar invite, specific goals of the meeting and who will be attending, etc.

Leadership Team Coordination: Coordinate the CEO and ELT management routines.

• Support CEO/President in meetings by taking notes and assuming responsibility for completion of action items
• Assist with the creation and maintenance of systems and processes to streamline management routines operations and effectiveness
• Deliver tracking, monitoring and reporting measures to ensure CEO & ELT continue to drive decisions and progress toward OPPD’s strategic plans

CEO Messaging/Communications Advisor: Provide a trusted quality assurance filter and help refine content, narrative, etc. to ensure the CEO is always delivering a congruent messaging.

• Participate in the initial drafting and ongoing refinement of communications generated by the CEO.
• Review, refine and ensure CEO alignment with externally generated messaging, presentations, talking points etc…
• Support the CEO in the development and delivery of recognition across the District. Ensure recognition is customized for the occasion, accomplishment, and group/individual preferences.

Stakeholder/Network Management: Support the CEO in the establishment and maintenance of strong personal and professional relationships across a broad network of internal and external colleagues, stakeholders, employees, etc…

• Establish the role as the primary point of contact or entry point for issues to be brought to the CEO.
• Develop and maintain resources that support the CEO’s ability to maintain fresh and relevant relationships.
• Deliver tactful communications on behalf of the CEO or in alignment with their intentions.

Proactive Problem Resolution: Independently identify and initiate actions to support the resolution of issues or roadblocks to CEO’s plans.

• Develop and maintain a comprehensive awareness and understanding of what the CEO is planning to anticipate and resolve issues facing the execution of these plans.

Administrative Assistance: Perform duties necessary for maintaining the Office of the CEO.

• Assist with meeting coordination of the ELT.
• Plan for, coordinate and conduct event-planning activities for specified annual events.
• Process and report business expenses.
• Any other administrative duties that may be required

Required:

• High School diploma/GED equivalent and seven (7) years of related experience or bachelor’s degree.
• At least five (5) years of administrative experience at the executive level.
• Demonstrate excellent interpersonal, verbal and written communication skills.
• Maintain a high degree of confidentiality.
• Demonstrate tact and sensitivity when communicating with Directors, customer-owners, employees, utilities and other businesses.
• Proficient with Outlook, Word, PowerPoint, Excel, HR and expense-reporting systems.
• Work independently.
• Exceptional organizational skills, problem solving skills, and flexibility in changing priorities

Desired:

• Board material processing experience
• Familiarity with general budget procedures
• Working knowledge of or familiarity of the following computer systems: Asset Suite, PeopleSoft, MS Visio & MS Access and basic knowledge or familiarity of accounting principles pertaining to vendor payments and contracts.

S5:

Base: $91,371

Midpoint: $114,214

At Omaha Public Power District, we’re passionate about three things: power, the people who make it, and the people who rely on it.

WE ARE: Where the Light Starts. OPPD is the 12th-largest public power utility in the U.S., serving over 850,000 people across 5,000 square miles and 13 counties.

WE’RE COMMITTED TO: Each other and the people we serve. This commitment drives us. We’re dedicated to providing our communities with affordable, reliable, and environmentally sensitive energy services today, tomorrow, and well into the future.

OUR JOB: To provide power with a purpose. We have real impact - on people’s lives, on the environment, and on the future of energy. We’re always looking for bright, capable people who want an opportunity to lead from where you are—wherever you are— and know that your ideas will be heard. If you want to be a source of real, positive change for the community and the people who live in this region, then working for a company acknowledged for caring about these same things is likely a priority for you as well.

EOE: Protected Veterans/Disability

Apply online at www.oppd.com on or before February 10, 2023.

Recruiter: Jennifer Skupa - jkskupa@oppd.com #LI-JS1

**PLEASE NOTE** - Your application has not been submitted unless you have applied for a specific requisition. If you have not chosen a specific opening, your application will remain in 'DRAFT' form and will not be viewed by our Human Capital staff.