Executive Administrative Assistant
Executive Administrative Assistant
Optim Healthcare
Savannah, GA
Job ID : 4d5a45566d796e645476437a784b707274773d3d
Job Description :
Optim Health System is seeking a full time Executive Assistant for our Savannah location.
General Summary: A full-time, nonexempt position. Primary responsibility to assist the Chief Executive Officer , Chief Financial Officer and Chief Operations Officer with an array of daily activities and projects. Secondary responsibility to assist 2-3 other leadership positions with limited tasks. Tertiary responsibility to manage general office environment.
Essential Job Responsibilities:
- Administrative Support to the CEO, CFO and COO
- Manage calendar and coordinate meetings to maximize efficiency and balance priorities. Coordination includes reconciling schedules among internal and external participants, developing and/or compiling meeting materials, securing location and technology, making travel arrangements and other logistic elements, and recording minutes when required.
- Monitor E-mail communications to ensure efficient and timely attention to matters.
- Lead in drafting and controlling documents and presentation materials using advanced functionality of Microsoft Office Suite of Word, Excel, Outlook, PowerPoint and Visio.
- Manage information requests to internal and external sources to meet CEO, CFO and COO needs on recurring matters and special projects.
- Interface with internal and external parties seeking CEO, CFO and/or COO approval(s) with legal, capital, administrative and other matters.
- Assemble monthly and quarterly reports and analyses.
- Prepare expense reports.
- Serve as a point of contact and assist with a variety of matters involving general business operations and access to CEO, CFO and COO.
- Researches assigned topics and provides summaries and guidance to support initiatives.
- Complete projects assigned to organize and develop initiatives.
- Maintain record keeping systems (physical and digital).
- Other duties as assigned
Office Management
- Order and maintain inventory of office supplies.
- Greet visitors to office and act as point person for incoming phone calls to general office line.
- Manages distribution of internal and external mail.
- Coordinates with maintenance and landlord to maintain office environment and security.
- Establishes and oversees scheduling system for conference room(s).
- Serves as notary for corporate and business offices.
Education: Bachelor’s degree preferred.
Experience: Minimum three years of administrative or directly related experience, with established record of employment stability. Experience working with a health care organization preferred.
Other Requirements: Possess public notary certificate or ability to obtain upon hire.
Optim Offers
- Competitive Pay
- Company Benefits
- Vacation, Personal Time Off, and Sick Leave
- Holiday Pay
- 401K Plan
Company Details :
Name : Optim Healthcare
CEO : Mike Butler
Headquarter : Savannah, GA
Revenue : Unknown / Non-Applicable
Size : 1001 to 5000 Employees
Type : Hospital
Primary Industry : Health Care Services & Hospitals
Sector Name : Healthcare
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Details
: Savannah, GA
: 39826 - 53495 USD ANNUAL
: 1 days ago
