This position, Executive Assistant, will report directly to the CFO and provide personalized human-centered support and manage a variety of project work, administrative tasks and personal assistance. Key responsibilities include but not limited to calendar management, travel arrangements, expense reporting, presentation preparation, project management of key initiatives as well as support daily time management. This individual is the consummate professional, a multi-tasker who exhibits a strong work ethic, thrives in a fast-paced, results-oriented environment and able to be proactive in anticipation of business needs and recommendations.

Highlights of your role

• Maintains professional appointment schedule by coordinating multiple calendars/ schedules, acting as a liaison between internal and external contacts in planning and scheduling meetings, video/teleconferences, and travel for CFO. Resolves schedule conflicts and manages the intricacies of frequent adjustments of schedules.
• Provides meeting planning and scheduling support to direct reports (but does not manage calendars to direct reports), including facilitating coordination of meeting materials, technology needs/tech support, food/beverage catering, participant travel arrangements, and venue coordination.
• Conserves CFO’s time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; and initiating communications.
• Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, graphics, and meeting minutes on occasion.
• Offers counsel and supports key organizational / Accounting and Finance initiatives.
• Proactively anticipates business needs and makes arrangements to ensure effective time management of work and family
• Prepares meeting agendas, presentation decks
• Collects data, prepares, and analyzes Accounting/Finance reports
• Handles submission of CFO’s expenses efficiently and effectively
• Provides general office support for Marvin G3 Family

You're a good fit if you have

• Excellent written and interpersonal communication skills
• Demonstrated ability to multi-task and maintain accuracy when completing multiple assignments
• Self-starter and effective at working independently and in group settings
• Proactively provides recommendations for more efficient and innovative ways to accomplish tasks, hence improving current operations
• Exceptional attention to detail and organizational skills
• Handles highly confidential information with sensitivity and discretion and protects business operations
• Possesses a “can do” mindset and the flexibility to take on random projects and ad hoc tasks as necessary – must be comfortable with an ever-changing and evolving role based on the needs of the company
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint
• High school diploma (Bachelor’s Degree preferred)
• Minimum of 5 years of senior executive-level administrative support experience

Your opportunity for better living
At Marvin, we’re driven to imagine and create better ways of living. And that goes beyond our customers, to our communities and the colleagues beside us every day. We offer competitive compensation, an extensive benefits package that includes health insurance on day one of employment, paid time off and paid holidays, and a 401K retirement savings match.

We also support your overall wellness in other meaningful ways, including your own company-funded well-being account that can be used for anything from travel to a day at the spa, gym memberships or fun experiences with family and friends. You will be rewarded through our profit-sharing program, which recognizes the important role all employees play in making Marvin a success year, after year.

As a premier company with locations across North America, Marvin’s portfolio also includes three additional premium brands: Infinity Replacement Windows, TruStile Doors, and Marvin Coastline. Together, we share one purpose and live our values. Our culture is built on generations of doing the right thing and putting our people first. Join us, and experience better living at Marvin.

EOE

This job posting is not designed to cover or contain a comprehensive listing of the activities, duties, or responsibilities of the employee. Accommodations may be made to enable an individual with a disability to perform the essential functions of the position. Any offer of employment is contingent on the completion of a background check and drug screen to company standards.

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