Executive Assistant

You don’t have to be in the movies to be a superhero!

Use your talents and help build a dynamic community! Rooted in compassion and innovation – Frank Residences is a new assisted living community focused on transforming the lives of residents and their families.

Nestled within the near 150-year-old San Francisco Campus for Jewish Living, the Frank Residences & Byer Square offers a host of community programs in addition to superior assisted living and memory care.

Benefits:

We offer benefit-eligible staff a substantial benefits package that includes medical, dental, vision, flexible spending, paid time off, and various insurance packages. Eligible employees can sign up for a 403(b) with matching company contributions. All staff can enjoy the discounted cafeteria lunch, a Commuter Check program, and the weekday shuttle service provided to and from Glen Park BART station.

Position Overview:

The Executive Assistant (EA) provides support to the Executive Director and Assistant Executive Director. The EA will be responsible both for performing a wide range of administrative duties/tasks and assisting with special projects. The ideal candidate is highly self-motivated, professional, friendly, tactful, has excellent organizational skills and capable of managing their workload and prioritizing tasks in a senior living environment.

Essential Job Duties:

• Coordinate and organize information within the Administration office suite including answering calls/emails, returning voicemails/emails, scheduling meetings/appointments, maintaining contact lists, and developing systems to support the day-to-day office operations and support the community in remaining in compliance with Licensing.
• Interface with residents, families and staff to provide information about Frank Residences (FR), problem solve, and offer general support. Act as the 'gatekeeper' to the Administration office.
• Prepare confidential and time-sensitive materials for meetings, presentations and general distribution.
• Maintain and order supplies for efficient office operations including office supplies, refreshments and other necessary items.
• Develop and maintain an organized filing system for both paper and electronic documents.
• Receive, sort and distribute mail for management office. Prepare and monitor vendor invoices.
• Independently manage and coordinate special projects as directed.
• Provide coverage for other roles, primarily the FR
• Perform a variety of other tasks as assigned related to organizational, regulatory and communication and administrative functions.
• Uphold a strict level of confidentiality
• Perform other duties as assigned.

Qualifications:

• Bachelor’s Degree in Business, Communications or related field preferred, or an equivalent amount of professional experience.
• At least three years of relevant experience as an executive assistant, ideally in a healthcare setting.
• Excellent oral and written communication skills including the ability to communicate articulately and with a wide range of constituents.
• Have a keen interest in working directly with seniors and on projects that will improve the well being of seniors
• Excellent analytical and problem-solving skills (e.g. being resourceful).
• Demonstrated ability to prioritize multiple tasks and meet deadlines.
• Demonstrated capacity for project management.
• Ability to work proactively, both independently and with others in a team environment.
• Ability to learn and adapt to changes quickly.
• Computer software skills including proficiency in standard business applications.
• Other duties as assigned.

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

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