Job Title: Marketing Coordinator

Supervisor: Marketing Manager

Department/Location: Marketing/Charlotte

FLSA Status: Non-Exempt

Firm Description:

For more than 65 years, Hedrick Gardner Kincheloe & Garofalo LLP has built a strong tradition of representing business and industry with our comprehensive litigation services. With offices in Charlotte, Raleigh, Wilmington, and Asheville, North Carolina; and Columbia, South Carolina, Hedrick Gardner is one of the largest litigation and dispute management firms in the Carolinas.

We've earned our reputation as a top litigation defense firm through our accomplishments in the courtroom. Our attorneys aggressively defend our clients’ interest inside and outside the courtroom, and tailor the representation to meet each client's needs either through a trial or negotiating an early resolution. Client satisfaction is always a priority.

Job Description:

The Marketing Coordinator will play a key role in executing marketing/business development programs and will support the Firm’s digital presence, plan and coordinate events, and assist with internal and external communications. The ideal candidate will be a creative, independent thinker with a sharp eye for detail; and an organized multitasker able to handle several diverse projects simultaneously while meeting tight deadlines.

Core Duties and Responsibilities:

• Assist attorneys with preparation for client/prospect visits, including preparing presentations, packaging marketing/advertising materials, catering arrangements, etc.
• Maintain and coordinate firm’s Continue Education (CE) program for insurance adjusters
• Coordinate with various Departments of Insurance (DOI) and other organizations to acquire and maintain CE accreditation
• Ensure CE program compliance with DOI guidelines and assist in the development and administration of appropriate procedures to meet accreditation guidelines
• Submit CE applications to accrediting agencies, ensuring timely submission to meet deadlines
• Submit attendee credits to agencies and maintain required documentation/records
• Plan, coordinate and attend CE training seminars

• Maintain archives and files of various materials received from individual attorneys and practice groups, including, but not limited to attorney bios, resumes, articles, newsletters, presentation materials, and proposals
• Order and maintain inventory of collateral materials and promotional items
• Plan and coordinate firm events, sponsorships, speaking engagements, and participation in professional and industry conferences
• Manage and execute event follow-up activities
• Assist attorneys to prepare for speaking engagements and client visits, including preparing presentations, packaging marketing/advertising specialty materials, catering arrangements, etc.
• Produce, update, and maintain marketing materials for print & web, including practice area descriptions and attorney bios
• Assist with the preparation of proposals, PowerPoint presentations, and other client-facing materials
• Manage and organize marketing materials and supplies, including brochures, exhibit materials, promotional items, etc.
• Assist with new attorney onboarding and integration as well as attorney promotions, including preparation of announcements and web bios
• Develop, prepare, and place firm press releases. Draft/disseminate other communications materials such as electronic newsletters and alerts
• Maintain social media for the firm, including monitoring activity and posting content
• Maintain and update attorney profiles on internet directories and firm website
• Assist in the development and implementation of short and long-term marketing objectives and individual business development plans
• Provide general departmental support, including drafting of correspondence and reports, attending meetings, maintaining a marketing filing system and responding to general attorney marketing requests
• Maintain archives and files on various materials received from individual attorneys and practice groups (attorney profiles, resumes, articles, in-house newsletters, presentation materials, proposals, etc.)
• Enter and maintain data regarding marketing/business development expenses in tracking systems

Other Duties:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this position. Activities, duties, and responsibilities may change at any time with or without notice.

Qualifications:

· Bachelor’s Degree in Marketing, Public Relations, English or a related field, and 3-5 years of Marketing experience

· Prior Marketing experience in a law firm or other professional services setting preferred

· Proficiency with Microsoft PowerPoint, Excel, and Word (Adobe Creative Suite a plus)

· Must be able to prioritize competing needs, meet tight deadlines, and work well under pressure and with minimal supervision

· Acute attention to detail

· When applying for this position please list the application date at the end of your resume

· Strong organization and project management skills

· Strong interpersonal and communications skills

· Exceptional writing and editing skills

· Creative problem-solving skills

· Ability to work independently with minimal supervision as well as collaboratively with a team

· Professional demeanor, and the ability to interface effectively with individuals at all levels of the firm

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

The employee is regularly required to talk and hear. Specific vision abilities required by this job include close vision and ability to adjust focus. This would require the ability to lift promotional items and files up to 25 lbs., and bend, sit or stand as necessary.

Work Environment:

· Indoor Office Setting

· Well-Lighted/Ventilated Environment

· Air Conditioned/Heated Environment

· 7.5 hour shift, 37.5 hours per week

· Monday to Friday

· 8:30am – 5:00pm

· 1 hour lunch

Benefits:

· Medical

· Dental

· Vision

· Life

· Short-term Disability

· Long-term Disability

· HRA

· FSA

· 401K

· Educational Assistance

· Pet Insurance

· Paid Holidays

· PTO Accrual

Benefit Conditions:

· Waiting period may apply

· Only full-time employees eligible

Ability to commute/relocate:

Reliably commute or planning to relocate before starting work.

EEO Statement:

Hedrick Gardner is committed to the equal employment opportunity of all individuals regardless of their race, color, religion, gender, age, sexual orientation, national origin, disability, veteran status, or any other characteristic protected by local, state, or federal law.

Job Type: Full-time

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Professional development assistance
• Vision insurance

Schedule:

• Day shift
• Monday to Friday

Ability to commute/relocate:

• Charlotte, NC 28209: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Marketing: 3 years (Required)
• law firm: 2 years (Preferred)
• WordPress: 2 years (Preferred)
• Adobe InDesign: 2 years (Required)
• MailChimp: 2 years (Preferred)

Work Location: Hybrid remote in Charlotte, NC 28209

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