GILLAN & HARTMANN, INC.
ADMINISTRATIVE SUPPORT STAFF POSITION

Established in 1951, Gillan & Hartmann, Inc. a Preeminent Architect Engineering and Facility
Management Firm in the Collegeville/Phoenixville, PA Area is seeking to fill a Key Professional
Administrative Support Position in a Busy Office Environment with fully equipped, modern business accessories, ideally suited for rapid advancement in Personal and Professional Career Goals.

The Successful Applicant will join the Firm’s Support Services Group including a Senior Administrative
Assistant, and a Firm Principal focused on Firm Administration and Professional Practice Business
Development.

Duties and Responsibilities:

• Transcription of edited Professional Correspondence, Reports, Drafts, Memos, Analyses,

Specifications, and Tape Dictation into final publications, deliverables, and correspondence;

• Management, Augmentation, and Selective Utilization of the Firm’s Six Terabyte Capacity

Electronic Storage Library;

• Copy, Distribute and filing of Various Reports and Documents, Prepare and Organize New

Project Files;

• Provide general clerical support to office staff including but not limited to telephone reception/voicemail, greeting visitors, processing incoming/outgoing office mail, USPS/FedEx packages, ordering supplies, assisting with special projects, and other support service duties as assigned by the Senior Administrative Assistant and Firm Principal.

Qualifications: The ideal applicant exudes positive energy, has two or more years Administrative
Support Experience, demonstrating increasing levels of responsibility, is comfortable with Supervision,
Monitoring and Coordination of activities within a Proactive, Professional Support Service Team, is proficient in: Microsoft Office; Word Processing; Transcription of Engineering Technical
Reports/Specifications; Senior Administrative Correspondence; and is comfortable in transcription from
Recorded Tape Dictation.

The Administrative Support Staff Position enjoys a Competitive Benefit Package, Medical Benefit Plan
Insurance Options, Health Care Expense Pre-Tax Cafeteria Plan, Long Term Disability Insurance,
Holiday/Vacation/Sick Leave, a Pre-Tax, Profitable 401 (K) Plan, Profit Sharing, and Continuing
Education Refunding.

Job Type: Full-time

Pay: $22.00 - $33.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift

Ability to commute/relocate:

• Mont Clare, PA 19453: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Microsoft Excel: 1 year (Preferred)
• Microsoft Powerpoint: 1 year (Preferred)

Work Location: One location

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