Reporting to the President and other Senior Executives within the Administrative Offices, the Senior Executive Assistant manages and coordinates the day-to-day operations of the executive office with emphasis on support for the President and other assigned Senior Leaders. This position provides assistance and support by performing various executive level responsibilities for the Administrative Office. Also serves as the senior assistant, to include overseeing and coordinating work of other administrative staff within Administration. Functions as a liaison between Administration and the Board and as the coordinator for MedStar St. Mary's Hospital, MedStar Health, and associated board committees.

Education

• Associate's degree Required
• Equivalent combination of education/training and experience may be considered for substitution.
• Bachelor's degree Preferred

Experience

8-10 years comparable experience required
Administrative experience at senior management level, preferably in a healthcare setting, including project management, staffing, budgeting and employee relations preferred.

• Contributes to the achievement of established department goals and objectives and adheres to department policies, procedures, quality standards and safety standards. Complies with governmental and accreditation regulations.
• Manages calendars and schedules for the President and other Senior Leaders, prioritizing appointments, responding to needs and concerns, and ensuring follow up.
• Schedules meetings, appointments, conferences, and presentations and ensures all logistics, attendees, equipment, materials are confirmed, prepared and ready. Takes minutes and distributes as necessary. Composes, transcribes, and edits correspondence, memos, reports as instructed; helps with disseminating to appropriate audience.
• Screens and responds to all incoming phone calls and visitors. Triages, researches and conducts follow up on complaints, questions or concerns. Ensures effective, timely, and appropriate communication with all levels of staff, community, and public, at all local and entity levels.
• Performs other general office responsibilities such as ordering and maintaining office supplies and equipment; photocopying, faxing, scanning, and filing documents; opens and distributes mail; and processes requests and reimbursements. Ensures all documents are completed, filed, and archived appropriately, within guidelines of policies, procedures, bylaws, state, local, and federal laws, and regulatory standards.
• Supervises executive administrative staff, including timekeeping, completing performance evaluations, and daily management of assigned associates.
• Executive Administrative Support: Performs senior level, executive support to President and other designated Vice Presidents/Senior Leaders, and functions as a liaison between MSMH, MSMH Board of Supervisors, MedStar Health, Medical Staff, Board Committees, Councils and other groups.
• Performs all preparation and follow up for Executive and Committee meetings.
• Drafts agenda for the hospital boards; coordinates all materials, attendees, presentations, equipment and logistics. Attends, takes and distributes minutes from MSMH Board meetings, various Council meetings, and other Board and committee meetings.
• Acts as a liaison between staff and MSMH President, and other Senior Executives, and acts as Board Liason and coordinator for the MMSH Board.

Job Type: Full-time

Pay: $86,000.00 - $92,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Employee discount
• Flexible schedule
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Professional development assistance
• Relocation assistance
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Ability to commute/relocate:

• Leonardtown, MD 20650: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Executive Support: 8 years (Required)

Work Location: One location

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