Executive Assistant - $20.00-23.00/hour
Executive Assistant - $20.00-23.00/hour
Vista Care
Sheboygan, WI
Job ID : 4d5a45566d796e6451764f337861396873413d3d
Job Description :
POSITION TITLE: Executive Assistant
STATUS: Full time, Non-Exempt
REPORTS TO: Vice President
JOB SUMMARY
This is a Full-Time position (40+ hours per week). The Executive Assistant will report to the Vice President. Concurrently with supporting members of the Executive Team, the Executive Assistant will be responsible for supporting and assisting support departments. The Executive Assistant must be creative and enjoy working within a small, entrepreneurial environment that is mission-driven, results-driven and community oriented. The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities. In addition to these responsibilities, the Executive Assistant serves as one of the first points of contact with visitors, customers, and the general public by providing reception support at Vista Care’s corporate office in Sheboygan.
The Executive Assistant will have the ability to work independently on projects, from conception to completion, and must be able to work under deadline pressures at times to handle a wide variety of activities and confidential matters with discretion.
LOCATION
This position is an in-office position located in Sheboygan, WI.
ESSENTIAL JOB FUNCTIONS
- Completes a broad variety of administrative tasks for members of the Executive Team, including but not limited to: composing and preparing correspondence that is frequently confidential including but not limited to itineraries, agendas, compiling documents for meetings and taking minutes for various operations meetings.
- Provides leadership to build relationships crucial to the success of the organization and manages a variety of special projects for members of the Executive team, some of which may have organizational impact.
- Prioritizes multiple projects; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.
- Ensures continual attention to detail in composing, typing, and proofing materials, establishing priorities and meeting deadlines.
- Participates in a wide variety of company meetings; responsible for taking meeting minutes and working closely with the Vice President or designee to coordinate the agenda and assemble and distribute meeting packets.
- Supports the engagement and retention of Vista Care’s diverse, multi-state workforce by producing reports and coordinating interviews.
- Produces custom reports on a scheduled or as needed basis requested by members of the Executive Team to meet organizational needs.
- Works with the Vice President with coordinating vehicle and other major capital purchases.
- Assists with insurance renewals by coordinating and working with support departments.
- Upholds Vista Care’s values of providing the BEST CARE (Balance, Excellence, Success, Tradition, Communication, Adaptation, Respect, and Encouragement).
- Other duties as assigned.
MINIMUM QUALIFICATIONS
Education and Experience
- High school diploma or equivalent required, Associates or Bachelor’s degree preferred.
- 1-3 years of experience supporting CEO, COO or Support Department preferred.
- Microsoft Office (Word, Excel, and PowerPoint), Google Suite, and Adobe Acrobat.
- Experience with project management software preferred.
Additional Requirements
- Required to pass the WI BID and other background checks, upon hire.
- Must have a valid driver’s license, proof of insurance, and insurable driving record that meets Vista Care’s current driving requirements.
- Must have good interpersonal skills and consistently demonstrate effective decision-making abilities.
- Personal liability insurance must always remain current and within policy limits as determined by Vista Care.
- Must be able to lift 15 pounds at a time.
- Must be able to sit prolonged periods of time at a desk while working on a computer/laptop.
Knowledge Skills and Abilities
- Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
- Strong interpersonal skills and the ability to build relationships with staff, senior managers, external contractors, and vendors.
- Expert level written and verbal communication skills.
- Demonstrated proactive approaches to problem-solving with strong decision-making capability.
- Highly resourceful team-player, with the ability to also be extremely effective independently.
- Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response.
#IND101
Company Details :
Name : Vista Care
CEO : Liz Morrell
Headquarter : Sheboygan, WI
Revenue : Unknown / Non-Applicable
Size : 201 to 500 Employees
Type : Company - Private
Primary Industry : Private Households
Sector Name : Personal Consumer Services
Year Founded : 1996
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Details
: Sheboygan, WI
: 20 - 23 USD HOURLY
: 9 days ago
