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Office Assistant

Office of the CEO

Position Profile

The ministry of this position is to provide administrative support to the Office of the CEO as well as event planning and project management support for major donor events hosted by this office. Manage calendars, projects, travel, research, communication, and liaison with the team in support of the Chief of Staff, Office of the CEO.

Full Time with Benefits – San Jose location

Key Responsibilities & Duties

• Complete a broad variety of administrative tasks including: managing an extremely active calendar of appointments; submitting expense reports; reconciliation of credit card statements; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings.
• Support in the preparation of speaker handouts and PowerPoint slides.
• Provide event support by interfacing with internal and external contacts to efficiently deliver resources to the venues. Follow-up with venues to request speaker recordings and to manage archiving them.
• Plan, coordinate, and ensure the schedule is followed and respected.
• Prioritize conflicting needs; handles maters expeditiously, proactively, and follows through on projects to successful completion, often with deadline pressures.
• Manage all travel needs for the Office of the CEO team including the booking of flights, hotels, and rental cars; and may include arranging for local transport needs overseas.
• Manage the supplies and hospitality needs of the Office of the CEO location.
• Any additional tasks assigned by the Executive Assistant to the CEO.

Qualifications

• Deep faith in Jesus Christ and daily living out their faith in life and work (Romans 12) and possess a calling into the ministry.
• Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
• Proven, collaborative team-player with the ability to also be extremely effective independently.
• High EQ and the ability to discreetly manage sensitive or confidential information.

Values: Must be willing to embrace Living on the Edge’s employee values as a Christian ministry:

• Live it out: Spiritually mature individual involved in a Christian church and committed to becoming a mature, authentic disciple of Jesus Christ (see Romans, chapter 12).
• Own Your Stuff: High desire for excellence in serving others and capability in leading the business functions of the ministry; additionally, humble and willing to admit mistakes and “own” errors of judgment or decisions regardless of consequences. We are a no excuse/no finger pointing organization.
• Think Team: Team oriented, not a solo worker. Must have an interest and ability to integrate into a team atmosphere.
• Everybody Matters & Everything Belongs to God: We serve other people not ourselves; we are stewards of what God has given us. Must have an “It’s not about me,” attitude.

• Exemplary ability to manage relationships, people, and expectations.
• Alignment with Living on the Edge’s statement of faith.

Education and Experience Requirements

• Bachelor’s degree required.
• Highly Proficient in Mac OS, Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat, Asana, Slack. Familiarity with Dropbox and Google Workspace is helpful.
• Some administrative experience is desirable.
• Prior experience working in a ministry setting preferred.

About Living on the Edge with Chip Ingram:

Living on the Edge exists to help Christians live like Christians. The ministry was established in 1995 as a radio ministry of pastor and author Chip Ingram and has since grown into an international discipleship ministry. The ministry creates Biblical teaching and tools that challenge and equip spiritually hungry Christians all over the world to become mature disciples of Jesus. For more information visit LivingontheEdge.org

The ultimate vision of Living on the Edge is to be a catalytic movement of Christians living out their faith in ways that transform families, churches, and communities for the common good and the glory of God.

Job Type: Full-time

Pay: $37,000.00 - $45,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Ability to commute/relocate:

• San Jose, CA 95123: Reliably commute or planning to relocate before starting work (Required)

Work Location: One location

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